Facilities Management

Maintenance work orders are submitted electronically. 

You can submit a work order electronically through the link below for any of the following:

•  Air conditioning/heating, plumbing
• Window shades
• Electrical
•  Lighting
•  Paint
• Doors
• Elevators
• Pest control  
• Life safety systems

An outside contractor maintains washers and dryers. You can find instructions on each machine.

How to submit a work order

• Log in to SchoolDude.
• Fill in the required information.
• Submit your online form.

Students may contact their resident advisor (RA) or call maintenance at extension 469 for more instructions.

Housekeeping

During the semester, housekeeping will remove trash and recycling from hallways and keep common areas clean. At the end of every semester, housekeeping cleans all dorm rooms and bathrooms. 

The cleanliness of rooms and bathrooms during the spring and fall semesters is the student’s responsibility.

For students living on campus, housekeeping does not provide shower curtains, linens, pillows, or paper products. 

These items are purchased by the student. Students may change their own shower head, but a work order must be submitted for the showerhead to be changed. 

Pest Control

Pests such as termites are treated on Tuesdays after receiving a work order. Termites are detected by small piles of sawdust or tiny pellets that look like wood. Please do not remove the evidence, as it will help the technician find the source.

Pests such as ants, spiders, and roaches are treated on Fridays after receiving a work order.

Damage

Any damage inflicted on a room, building, or the grounds will be assessed by the Student Life Office. If fines are obvious, the Student Life Office will consult with Maintenance on the cost for repair and the fine to the individual or group involved.

QUESTIONS?

View our Maintenance and Housekeeping FAQs.

The Flagler College Groundskeeping Department puts great effort into the College’s landscape and turf.

From the historical buildings to the beautiful grounds in the heart of St. Augustine, we maintain every corner of the college to the highest standard.

We take great pride in our work. We also do it sustainably. We strive to ensure our water management program uses as little irrigation as possible. That's why we plant native and sustainable plants in the landscape. Our strong Integrated Pest Management program delivers a beautiful campus with as little input as possible.

Follow us on Instagram @FCGrounds for project updates, pictures of the grounds, and lawn and landscape tips!

Traverse Policy

The following links are for events, contractors, or others who must request permission to drive across any campus lawn or landscape.

Traverse Permit Policy

Traverse Permit

The Flagler College Environmental Health and Safety Department ensures overall compliance and safety regarding Federal, State, and Local Environmental Regulations, OSHA and Fire Protection Code, the Department of Health, and many other regulating bodies. 

Through routine inspections, project coordination, standard operating procedures, training, and policy creation, the campus strives to meet all the standards and expectations of code, rules, laws, and regulations to ensure campus health and safety.

Here are some links to our safety plans and policies:

• Fire Safety Plan

• Spill Prevention Control and Countermeasure Plan
• Bloodborne Pathogen Exposure Control Plan
• Hazardous Communications
• Chemical Hygiene Plan and Hazardous Waste

• Universal Waste Policy

• Lock Out Tag Out
• Hot Work Policy

Energy use is the single largest environmental impact on a college campus, but it offers the biggest potential payback. That's why we concentrate our sustainability efforts here. Flagler College self-performs energy audits to figure out ways to save energy and water.

Here are some of the successful energy and water conservation measures we've put in place over the years:

• Upgrading to newer and more energy-efficient lighting in buildings. That includes adding occupancy sensors to turn off lights in vacant spaces. 
• Creating and expanding an energy management system. This includes putting in thermostat controls that reset temperature in unoccupied rooms or allow temperature scheduling for some spaces. The system allows remote monitoring and alarms. It's also adjustable to better control building temperature, humidity, and ventilation. With it, we can create more energy savings.
• Replacing worn kitchen equipment with carefully engineered and efficient Energy Star-rated products. Almost all the equipment in the Ponce de Leon Hall dining area has been replaced with these rated items.
• Replacing less efficient water heaters with high-efficiency units that have energy management control devices.
• Upgrading a majority of the college lighting fixtures to LED fixtures of similar color and temperature. 

Our Facility Management team partners with other organizations on new campus construction, renovation, and restoration projects. 

We manage all large and small capital improvement projects by:

• Selecting architects/engineers and contractors
• Negotiating and administering all contracts
• Overseeing/coordinating/integrating the design process
• Providing in-house design and technical support for smaller projects
• Providing construction oversight and quality control in the field
• Managing all aspects of construction, including scope, budget, and schedule
• Approving invoices and tracking project expenditures and progress